{"id":10455,"date":"2019-02-22T07:28:12","date_gmt":"2019-02-22T12:28:12","guid":{"rendered":"https:\/\/www.uniprint.net\/?p=10455"},"modified":"2025-10-14T10:50:13","modified_gmt":"2025-10-14T14:50:13","slug":"print-security-strategy-7-factors","status":"publish","type":"post","link":"https:\/\/uniprint.net\/en\/print-security-strategy-7-factors\/","title":{"rendered":"Building a Print Security Strategy: 7 Factors to Consider"},"content":{"rendered":"

\"Building<\/p>\n

Data breaches have massive consequences for organizations \u2013 financial, legal, and reputational \u2013 making information security and protection a key focus moving forward.<\/p>\n

The enormous repercussions of data breaches mean that security has to be considered at the board level and across the organization rather than just the IT department.<\/p>\n

The landscape of cyber security is also constantly expanding as connected Internet of Things (IOT) endpoints continues to grow.<\/p>\n

These endpoints include legacy and new smart printers and MFPs, however, print infrastructure security is often overlooked.<\/p>\n

Organizations are reliant on print to support business processes, so they must take a proactive approach to print security as these devices can be a gateway to valuable and confidential information in the corporate network.<\/p>\n

With 59% of business reporting a data loss due to printing, print security needs to have more emphasis.<\/p>\n

Effective print security must be part of an organization\u2019s overall IT security plan. Doing so enables the safe deployment of print infrastructure.<\/p>\n

By taking steps to analyse the potential vulnerabilities of print environments, businesses can mitigate risks without compromising productivity.<\/p>\n

Consider the following when building a print security strategy:<\/p>\n

Print security is fundamental in your overall security strategy<\/h4>\n

Networked MFPs and printers process confidential and sensitive information, but also generates this information as an output.<\/p>\n

Therefore, print security must be treated as a fundamental part of the overall security strategy.<\/p>\n

Print security also has many layers \u2013 the device itself, the network, documents\/information stored and produced, etc. A comprehensive risk assessment must be done.<\/p>\n

 <\/p>\n

\n

 <\/p>\n

Want to learn more? Check out this free webinar on why now is the time to secure your printing infrastructure<\/a>!<\/p>\n

 <\/p>\n

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 <\/p>\n

Conduct a print security assessment<\/h4>\n

Evaluate your existing fleet to find potential weak points and security vulnerabilities \u2013 this is especially necessary when you have mixed fleet of legacy and new devices deployed.<\/p>\n

An assessment will provide visibility to you print environment and will set the foundation for ongoing monitoring once your fleet is optimised and secured.<\/p>\n

Print security starts with devices<\/h4>\n

When purchasing new devices, security and remote management must be a priority. Devices should be based on common interfaces and standardised management tools.<\/p>\n

Consider print management software which is used to manage and monitor a variety of printing tasks for networks of printers.<\/p>\n

UniPrint Infinity enables secure and reliable printing<\/a> across all environments and printers through a single PDF-based Universal Printer Driver and single web-based management platform.<\/p>\n

Access credentials and vulnerability management<\/h4>\n

One key challenged is the ability to upgrade firmware and patch devices. Legacy devices that are not patchable create a large vulnerability.<\/p>\n

In addition, access credentials are weak point. Often times admin accounts are left untouched and default passwords are unchanged.<\/p>\n

Protect print jobs while in motion and at rest<\/h4>\n

While end-to-end encryption of network traffic ensures secure transfer of print jobs to printers, most printers cache content, so locally stored data needs to be encrypted as well.<\/p>\n

Regulations like PCI DSS require this. \u00a0Consider adding secure pull printing<\/a> to your environment.<\/p>\n

Documents are only released when users authenticate their credentials by entering their passwords or tapping onto user authentication device. No more documents ending up in the wrong hands.<\/p>\n

Monitor and analyze your print environment<\/h4>\n

Knowing the status of devices provides you with an overall view of the print environment.<\/p>\n

Network monitoring tools help track devices and fix issues that arise.<\/p>\n

Reporting and archiving<\/a> features can track users and usage, which can be used to identify security risks and deploy quick responses to any attacks.<\/p>\n

Educating users means a more secure environment<\/h4>\n

Data breach prevention starts with employees. It is vital that business have security training to education workers on the importance of protecting sensitive information.<\/p>\n

With 32% of data loss incidents unintentionally cause by internal users, organizations but education and train end users on the potential risks associated with printing.<\/p>\n

\"Three<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

Data breaches have massive consequences for organizations \u2013 financial, legal, and reputational \u2013 making information security and protection a key focus moving forward. The enormous repercussions of data breaches mean that security has to be considered at the board level… Read more »<\/a><\/p>\n","protected":false},"author":1142,"featured_media":10456,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[122],"tags":[],"yoast_head":"\nBuilding a Print Security Strategy: 7 Factors to Consider | UniPrint.net<\/title>\n<meta name=\"description\" content=\"Effective print security must be part of an organization\u2019s overall IT security plan. 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