Cloud print management provides a modern solution for easy, reliable printing across network printers and multifunction devices (MFDs). As with all IT services, maintaining high standards of security and productivity is essential for smooth organizational operations. In this blog, we explore how InfinityCloud successfully accomplishes these goals by leveraging a range of advanced features.

Enhancing Security with InfinityCloud

Multi-Factor Authentication (MFA)

To begin with, implementing MFA through platforms like Entra ID, OKTA, Google Workspace, and OneLogin significantly strengthens security in cloud-based and networked printing environments. By requiring multiple verification steps before accessing print functions, MFA ensures that only authorized individuals can release sensitive documents. This approach not only reduces risks of accidental exposure but also minimizes unauthorized access. Ultimately, MFA integrated with print management aligns with secure access protocols, further enhancing document protection.

SecurePrint (Follow Me Print)

Next, SecurePrint takes security a step further by storing print jobs securely until released by the user at a printer. This setup prevents sensitive documents from being left unattended, thus reducing the risk of exposure. Additionally, SecurePrint minimizes waste by ensuring only the intended user retrieves their print job, which supports a confidential and sustainable print environment.

Encryption

Another critical layer of security comes from InfinityCloud’s end-to-end encryption. This feature protects sensitive print data from unauthorized access by encrypting jobs from the moment they are sent until they are released. Consequently, InfinityCloud meets strict industry standards, minimizes interception risks, and ensures compliance with regulatory standards across industries. Furthermore, its support for multiple encryption protocols aligns with zero-trust policies, thereby offering strong data protection.

Reporting for Security Monitoring

Moreover, InfinityCloud’s customizable reporting provides administrators with valuable insights into print activity. By tracking who printed what, when, and where, this feature strengthens security monitoring, enabling organizations to enforce secure printing policies and detect any unusual patterns or excessive printing. Consequently, these insights allow for proactive management of print security.

Built-in Redaction

Additionally, InfinityCloud offers built-in redaction capabilities that add yet another layer of security by shielding sensitive information. By automatically redacting data such as credit card numbers, email addresses, and patient IDs, InfinityCloud prevents unintended exposure of private details. This automatic redaction, activated during printing, supports compliance with privacy standards, allowing organizations to securely manage document workflows with ease.

Automatic Security Updates

Since InfinityCloud is hosted on a multi-tenant platform on Azure, it also benefits from automatic security updates and feature deployments. This means that all security enhancements are seamlessly integrated without requiring manual intervention. With rigorous testing of each update in a staging environment, InfinityCloud guarantees stable, secure updates, providing reliable, ongoing protection for all users.

Email2Print for Secure Guest Printing

Lastly, the Email2Print feature simplifies guest printing in a secure manner. By assigning a dedicated email address to the SecurePrint Queue, guests can print without requiring direct network access. They simply email a supported attachment, receive a PIN, and use it to retrieve their job at a nearby device. This process not only ensures that only the intended user accesses the document, but also includes reporting features to track guest print activity for added security.

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Boosting Productivity with InfinityCloud

Streamlined Workflow with SecurePrint

In addition to security, InfinityCloud cloud print management significantly boosts productivity. With SecurePrint, users can print to a single queue and pick up their documents from any available device, reducing unnecessary trips to specific printers. Not only does this minimize wasted time, but it also supports a more efficient and sustainable printing process. If one device is unavailable, users can simply retrieve their job at another MFD, which keeps workflows smooth and uninterrupted.

Reduced IT Administration

Furthermore, InfinityCloud’s SaaS model reduces the burden on IT administrators. By eliminating the need for on-premise servers and virtual machine management, InfinityCloud streamlines administrative tasks. Automatic updates deliver the latest features and security improvements without manual setup, and centralized management allows IT teams to configure components remotely. Additionally, driver updates are automatically deployed, and printers are assigned to users, which further reduces setup time and frees up IT resources for other priorities.

Fewer Support Calls

Another productivity advantage of InfinityCloud is the reduction in print-related support calls. Often, print support calls stem from issues with locating the correct device or troubleshooting non-functional printers. With InfinityCloud’s SecurePrint feature, users can print to a single queue and retrieve their documents at any available MFD. This setup not only reduces the frequency of support calls but also enhances the user experience, allowing employees to focus on their work without interruptions.

Conclusion

In conclusion, switching to a cloud print management system like InfinityCloud offers numerous advantages over traditional methods. From enhanced security through MFA, encryption, and redaction, to productivity gains with SecurePrint and reduced support demands, InfinityCloud provides a comprehensive solution that supports efficient, secure, and sustainable print management. As organizations continue to prioritize security and productivity in their IT infrastructure, cloud-based print management proves to be an effective choice for modern printing needs.

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